Draft By-Laws

June 29, 2015

Association Bylaws

Article I – Name

These bylaws set forth the structure of a community organization to be known as the East Eaton Wash Neighborhood Association (“EEWNA” or “the Association”).

Article II – Area Boundaries

The EEWNA neighborhood (”the Neighborhood”) is considered to be all area in Pasadena, CA bounded by the “inside” faces of Foothill Blvd., Orange Grove Blvd., Eaton Wash, and Sierra Madre Villa Ave.

Article III – Purpose

Said organization is organized to:

  1. promote the quality of the Neighborhood enclosed in its boundaries;
  2. monitor actions by other organizations, as those actions affect the quality of the Neighborhood, including those actions which are outside the boundary of the Neighborhood;
  3. promote actions by city, state and federal governments which will enhance the quality of the Neighborhood;
  4. join with other neighborhood associations to promote the above goals.

Article IV – Membership

Any person 18 years of age or older who lives in the Neighborhood shall be a member of the Association. Each member shall have one vote, and may not vote by proxy. There are no dues and membership is automatic.

Article V – Privacy

Membership lists and contact information is to be maintained with care and used only for association contact purposes. It is not to be sold, bartered, or published without specific permission of the member.

Article VI – Officers

All officers shall be elected for a one-year term by majority vote of members present at an annual meeting. None, however, may be elected with less than 10 percent of votes available from members present. A person may serve no more than two consecutive terms in a given office. In case of an office vacancy, the position will be filled by a nominee of the Steering Committee until a special election is held. Any officer may be removed during term of office by a 2/3 majority vote of the general membership, following a motion and second from Steering Committee members.

The officers and their major responsibilities shall be:

President – chair membership meetings; designate time and place of meetings; officially represent the association to external parties.

Vice President – chair steering committee meetings; support and act in place of President or Secretary as needed.

Secretary – publicize meetings in advance; record and distribute meeting minutes; maintain contact list.

Treasurer (may be same person as Secretary or Vice President) – Keep the funds of the association safe.  Receive and disburse funds as approved by the Steering Committee.  Maintain a record and regularly report to the membership on funds and donations received, assets held, expenditures, and any anticipated expenditures.

Article VII – Steering Committee

The EEWNA Steering Committee (SC) shall consist of 4 to 7 members, consisting of all officers and directors. A decision by the SC requires a favorable vote of a majority (but no fewer than 3) of the total membership of the SC. SC members need not be present to vote on SC issues.

Article VIII – Other Committees

Other Committees. An EEWNA committee focusing on a particular issue or task may be established or dissolved by majority vote of the Steering Committee, either upon request from an Association member or on its own initiative. Each committee shall have a director who is elected by majority vote of the committee members for a term of 1 year, up to 3 consecutive terms. Any director may be removed during term of office by a 2/3 majority vote of the committee membership In case of a directorship vacancy, a new director shall be elected. The director will represent the committee in the SC.

Article IX – Endorsements

The Association shall not make any political endorsements or contributions to political candidates, parties, or causes.

Article X – Meetings

  1. Monthly Meeting: There shall be a meeting of the members once a month at a public place. Day and hour shall be designated by the President and stated in notice of such meeting.
  2. Special Meetings: Special meetings of the membership may be called by the Steering Committee or upon written request of ten members. Such written request shall be presented to the President ofthe Association. Special meetings shall be held in a public place at a day and hour as designated by the President and stated in the notice of such meetings.
  3. Notice of Meetings: Notice of monthly and special meetings shall be announced via public notice and/or direct contact at least seven days prior to the meeting.
  4. Quorum: A quorum at any meeting of the Association's membership shall consist of five members in addition to any three of the Steering Committee members.
  5. Waiver of Notice: Any member who attends a meeting shall be considered to have received notice of such meeting.

Article XI – Finances

The Association shall not be operated for profit and shall be operated only for the purposes set forth in Article III.

Article XII – Liability

No officer or member of the Association shall be personally liable for acts or omissions of any officer or member other than himself/herself, whether or not such act was in performance of official duties. No officer or member of the Association shall obligate the Association, by contract or otherwise, to perform any act or to incur any liability without prior authorization of the SC.

Article XII – Ratification

To become effective, these bylaws shall be agreed to by a two-thirds vote of all members present at a regular meeting after notice of the meeting including a copy of the proposed bylaws has been distributed to all residences.

Article XIV – Amendments

These bylaws may be amended or revised by a unanimous affirmative vote of the Steering Committee and/or a two-thirds affirmative vote of all members present at a regular meeting, provided that timely notice of the meeting including a summary of the amendments has been distributed to all residences.

© 2019 East Eaton Wash Neighborhood Association